Working at Sholom?

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SUMMARY

The Compensation and Benefits Specialist is responsible to the day-to-day administration and analyzing of the compensation, benefits, performance appraisal, and other rewards programs. Responsible for assisting with the planning, development and implementation of new and enhanced compensation, benefits and other rewards programs.

PRIMARY RESPONSIBILITIES

• Responsible for the administration of the Health and Welfare Programs, COBRA and Employee Assistance Programs.
• Process benefit bills, validating enrollment and coverage information as needed.
• Service as primary contact for plan vendors and third-party administrator. Coordinate the electronic transfer of data.
• Coordinate benefit processing. Maintain employee benefit files and the update of benefit records in the HRIS system.
• Responsible for the tracking and compliance related the Affordable Care Act.
• Annual Open Enrollment oversight, including presentations, communications and planning.* o Work closely with employees to ensure understanding of available benefit programs, actively engage in problem resolution.
• Participate in vendor selection. Work closely with brokers and external support to monitor plan participation and proactively recommend changes to maintain compliance or competitive market edge.
• Maintain the HRIS system for the annual performance appraisal process and provide training and support to the organization throughout the process.
• Responsible for the administration and analytics regarding Sholom Compensation Programs.
• Manage the participation in compensation and benefit surveys. Support business decision making and budget process through market study and benchmark analysis. Recommend changes to ensure the maintenance of the company’s objectives and competitive position in the marketplace.
• Facilitate the planning of annual merit increase, equity adjustments and business-need promotion processes.
• Assist in the variable pay plan development, communication and administrative oversight.
• Perform job evaluations, reviewing, creating and updating job descriptions, including assignment of FLSA, EEO and Work Comp classifications.
• Provide input into managing company Compensation and Benefit budget.
• Recommend new and/or improved employee benefit plans and cost-savings measures.
• Provide internal analysis and executive summaries of plan performance, recommending changes to health and welfare plans including fund changes in retirement plans.
• Work alongside Compensation and Benefits Manager to improve the compensation and benefit programs as organizational needs dictate.
• Participate actively in health and welfare plan reviews and various committees.
• Research, verify and ensure compliance with legal requirements of various employee benefit programs, including nondiscrimination tests, annual audits, preparation, filing and dissemination of required legal reports.
• Assist in the development and training of communications and presentations in relation to reward programs, including General Orientation and ad hoc training as organizational needs dictate.
• Act as liaison between employees and insurance companies in resolution of claims problems.
• Support various other HR responsibilities as needed.

JOB SPECIFICATIONS

Education, Experience and Credentials

• One or more years’ of benefits and compensation experience within a professional environment preferred.
• Experience in Healthcare or nonprofit industry experience highly desired.
• Bachelor’s degree in Human Resources or related field preferred. An equivalent combination of professional experience and education considered at discretion of management.
• SHRM-CP or PHR certification preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

• Current knowledge of relevant employment laws and practices, including FLSA, ADA, ACA, COBRA, ERISA, HIPAA and all other relevant regulations.
• Excellent interpersonal skills to interact effectively with a variety of people and personalities inside and outside the organization. Able to effectively handle interactions at all levels and to respond appropriately in sensitive situations. Strength of character and diplomacy to be able to deliver difficult messages as needed to others, with the utmost tact.
• Ability to communicate clearly and develop well-structured presentation of executive summaries and analysis, both orally and in writing to all levels of people inside and outside the organization.
• Work as an effective and proactive team-player; understands the importance of supporting the HR Department, employees and clients.
• Able to be flexible and productive in an environment with regular interruptions.
• Understand and maintain confidential nature of organization, applicant, employee and client information, including and in accordance to HIPAA regulations.
• Able to display high levels of customer service, responding promptly and thoroughly to the inquiries and needs of individuals both internal and external to the organization in accordance with our PROUD (Positive, Respectful, Outstanding, Understanding, Dependable) standards.
• Strong computer skills, including Microsoft Word, Excel, Outlook, Internet, HRIS, and other applications. Must be skilled in database management and record keeping.
• Able to gather data/information, prepare reports and analyze information skillfully.
• Able to develop and give oral presentations to large and small groups of individuals inside and outside the organization.
  
  

Featured benefits

Employer-provided

• Tuition assistance
• Disability insurance
• 401(k)
• Dental insurance
• Vision insurance
• Medical insurance

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SUMMARY

The Campus Director of Physical Plant is responsible for planning, organizing, developing, evaluating and effectively directing the Engineering/Maintenance staff and programs in order to ensure a safe and secure environment for all customers consistent with regulations and established best practices. The Director will oversee and manage the Engineering Department to ensure the buildings’ physical plant is operational to meet the needs of residents, tenants and staff, supervises and oversees the maintenance of the facility and grounds, keeps them in good repair, and oversees the use of contracted services for the building, grounds and equipment maintenance.

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PRIMARY RESPONSIBILITIES

• Direct the operations of the Engineering department, including supervision and development of staff. Plan, direct, implement and oversee all services and procedures related to the overall operation, maintenance and repair of the building, grounds and equipment consistent with regulations, established policies, procedures and best practices.
• Buildings & Grounds – Establish, implement and maintain a plan for maintenance/engineering services consistent with resident needs, safety issues, operational needs and budget parameters. Participate in completing scheduled plant operations work. Regularly solicit customer feedback and incorporate solutions regarding customer satisfaction with services. Establish and maintain effective communication systems with all customers. Supervise the work of planned construction projects. Coordinate the work and assist with obtaining, maintaining and updated of contracted services related to building, grounds, and equipment maintenance. Implement an effective pest control program. Coordinate fire and emergency procedure drills according to regulatory requirements. Develop, implement and maintain a complete grounds care and snow removal program.
• Equipment – Confer with Site Leaders, equipment representatives, contractors, and sales representatives regarding building equipment problems, service contracts and future expansions. Ensure maintenance of campus equipment (boilers and related auxiliary equipment) in safe operation condition at all times. Ensure emergency power system and procedures are functional and in place Maintain building ventilation systems to provide good air movement with acceptable temperature, humidity and odor levels. Ensure monitoring, maintenance and testing of fire panels, extinguisher, security panels, resident call systems, electrical, alarm and other systems per regulatory requirements and standards of practice.
• Preventive Maintenance Program –Implement the established Preventive Maintenance program in collaboration with site leaders. Input all building and grounds equipment into the established program to create and implement a preventive maintenance schedule for all equipment. *
• Develop, implement and maintain annual budget for Engineering/Maintenance Services. Prepare and maintain regular reporting of financials, supplies, equipment, staffing etc. in relation to budget and strategic plan items. Manage resource allocations, including use of supplies, equipment and labor in order to achieve or exceed operational goals. Ensure compliance with corporate capital expenditure and operating expense-reporting systems recommend or institute changes in techniques or procedures for more efficient operation.
• Maintain adequate inventory of supplies and equipment to sustain operations.
• Provide for an adequate staffing model, schedule and on-rotation that meets customer needs and financial goals. Demonstrate good stewardship of available resources.
• Ensure the oversight of the Engineering departments, including planning, budgeting, and delegating to ensure the buildings’ physical plant is operational to meet the needs of residents, tenants and staff.
• Create and maintain a work environment for employees that is conducive to high productivity and morale. Establish and maintain effective communication systems with employees. Provide ongoing employee educational and development opportunities that meet regulatory requirements and increase knowledge and opportunities for growth.
• Organize staff education and ensure department compliance with applicable regulations. Ensure that employees fulfill required educational requirements and stay current with technologies and operating procedures.
• Lead and manage the department, participating in performance management and corrective action when necessary.*
• Conduct interviews and oversee the hiring process to ensure quality services are provided to all residents and tenants. *
• Serve as a resource for residents, tenants and families and respond to concerns as appropriate.*
• Create and administer budget, including overseeing all department related purchases.*
• Ensure necessary tests and inspections are completed timely to guarantee compliance with necessary building code standards and regulations.*
• Participate in the development of Engineering/Maintenance and Emergency & Disaster Preparedness policies, procedures and practices that are consistent with regulations and established best practices;
• Ensure that employees understand and follow policies, procedures, regulations and established practices.
• Participate in campus Safety Committee and efforts or designate a representative. Apply the knowledge and skills needed for the position including technical competence in the field. Use discretion and independent judgment to compare and evaluate possible courses of action and decision-making.
• Maintain knowledge of organization and industry policies and practices. Develop and monitor strategic plan components.
• Use the quality management process to meet the needs of residents, staff and overall building, grounds and equipment operations. Develop, maintain and monitor timely and effective systems for work order collection, prioritization and response for routine and emergency work, special projects. Maintain engineering records and reports to ensure compliance with regulations and established best practices. Ensure documentation is maintained to comply with applicable regulations.*
• Ensure appropriate and timely use of computerized maintenance software to respond in a timely and appropriate manner to work-order requests/apartment turnover/preventative maintenance, as well as maintain log and/or record of services performed. *
• Assist with various other Physical Plant responsibilities as needed.

JOB SPECIFICATIONS

Education, Experience and Credentials

• Degree from an accredited technical school, college or university in Engineering, Building Operations or related field required; or equivalent experience determined at management discretion.
• Five or more years’ management experience in facilities operations required, preferably in a senior services setting.
• State of Minnesota First Class “C” or higher Boiler’s License preferred.
• Certified Pool Operator (CPO) license preferred. Upon hire, must obtain CPO within three months. (East Campus Only)

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SUMMARY

Full Job Description

SUMMARY

BENEFITS OF WORKING AT SHOLOM:

• Tuition Assistance for ongoing education – Receive up to $5,250 per year towards your education!
• Flexible Schedule
• Competitive Wages and Holiday Pay
• Comprehensive Benefit Packages – Medical, Dental, Vision, Life and Disability Insurance
• Paid Time Off (PTO)/Sick and Safe Time (SST)
• 403(b) Retirement Plan with discretionary employer match
• Company sponsored training and development opportunities to advance your career
• Employee Assistance Programs for physical, mental, and financial wellness
• Free membership to Sholom’s Fitness and Vitality Centers
• Easy access to major bus routes and public transportation
• And many more benefits, discounts, and perks!

PRIMARY RESPONSIBILITIES

• Plan, organize, facilitate and evaluate Therapeutic Recreation programs.
• Collaborate with residents/tenants, families, and staff to implement programs that meet the five domains of Therapeutic Recreation
• Create programming schedules and promote participation effectively (e.g. table tents in the dining room, flyers, and bulletin boards). Provide guidance, training and direction to volunteers/interns including providing supplies, materials and additional support as needed.
• Serve as a resource for residents, tenants and families.
• Review therapeutic recreation opportunities within the facility and the campus
• Conduct interviews with residents, tenants and as needed with families to assist in special programming needs.
• Assist residents/tenants with pursuing leisure interests/programs of their choice independently, in aa group, individual, out in community or one on one setting. Provide resident/tenant with leisure supplies as needed. Plan, implement, and participate in outings and special events.
• create newsletters/communications informing residents/tenants and families of upcoming programs and events including recreation opportunities within the community, as needed.
• Coordinate with family to provide leisure supplies for residents/tenants as needed.
• Assist in tracking inventory, placing orders and inspecting equipment and supplies.
• Utilize Listen, Understand, and Act techniques, as needed with residents/tenants
• Complete paperwork for program-related requests (i.e. catering, bus, room set-ups).
• Work with the Therapeutic Recreation Director to stay within the assigned budget.
• Communicate and track costs for all supplies/materials, special programs and events, etc.
• Work with the Therapeutic Recreation team in scheduling campus wide programs and events, and support these events as requested.
• Assist with scheduling musical entertainment and other performances, weekend special events, luncheons, dinners, community outings, etc.
• Secure community support for off-site outings including making reservations, ordering tickets, etc.
• Coordinate programming with other departments, individuals or groups inside and outside of Sholom. Including but not limited to:
• Communicate with the Environmental Services department for desired set-up of space used for programs or events as appropriate.
• Communicate with the Nutritional Services department for all special food and beverage requests for programs and events as needed.
• Serve on, participate in and attend meetings including various committees, campus-required in-services, and facility meetings designed to enhance interdisciplinary process, as assigned.
• Operates passenger bus/van as needed to assure safe transportation of residents/tenants to and from various program destinations and assists residents or tenants before, during and following transport. Ensure the health and safety of residents/tenants by driving safely and obeying all traffic and Sholom regulations.

JOB SPECIFICATIONS

• Bachelor’s degree in Therapeutic Recreation or related field from accredited university preferred.
• Certified Therapeutic Recreation Specialist (CTRS), Activity Director Certified (ADC), strongly preferred.
• Ability to obtain DOT Medical Examiner’s certificate, and ability to pass random DOT controlled substance test.
• One or more years’ experience working with individuals with dementia preferred.
• One or more years’ hands on experience with seniors preferred.
• One or more years’ experience planning and facilitating therapeutic recreation programs preferred.